Office Administrator

Permanent Part time Adam Lloyd, Recruitment Consultant in Commercial/Admin Email Job
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Job Description

Candidate required for our client in Okehampton. Role will be based in the Admin Department ensuring sales orders and quotation requests are processed and level of customer satisfaction is maintained.

 

 

Duties

• First point of contact for all incoming calls, visitors, deliveries, and contractors on site

• Liaising with customers and distributors

• Pricing and quotations

• Processing customer orders, invoices and arranging shipment of orders

• Procurement

• Goods In and Goods Out, including customer invoicing

• Liaising with production department to ensure customer orders are scheduled on the production schedule

• Sorting and distributing incoming post, sending outgoing post

• Managing expense claims and petty cash

• Organising refreshments for visitors and meetings

• Managing travel arrangements for visitors and staff

• Updating and maintaining records for data analysis purposes

• Ensuring leave/sick records are up to date

• Keeping company calendar up to date

• Generating reports in different formats

• General Administration, to include photocopying and filing

• Ordering stationary and other items

• Internal Audits (Quality/ATEX)

• Any ad hoc tasks and projects as reasonably required

• Assisting with Health and Safety

• Providing administrative support to all companies in the group where needed

 

Skills

• Computing skills, including Microsoft Office, Sage Accounts, Sage Payroll

• Good communication skills; ability to communicate at all levels with customers and colleagues verbally and in writing

• Attention to detail with a high degree of accuracy

• Able to work independently and as part of a team; must be self-directed and able to complete projects with limited supervision

• Good time management and able to manage priorities; highly organised and able to multitask in a busy environment with changing deadlines

• Flexible and proactive approach

• Awareness of Quality Management Systems (including ATEX) and their  application in terms of the development function

• Awareness and appreciation of HSE requirements

• Can do attitude and happy to take on more junior tasks as and when required

• Willingness to gain a good understanding of Ashridge product line and their respective applications

 

Knowledge

• Knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint

• Knowledge of Office 365 and SharePoint

• Knowledge of Health, Safety, Environment and Quality procedures

 

                                                    Experience

• Proven data input skills and experience

• Proven customer service skills and experience

• Proven ability to respond to customer requirements

• Proven experience of managing sensitive and confidential data

 

 

Part time

16 hours per week with the flexibility for more hours for cover

£8.91 DOE

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